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Calls for Entry

• Submit artwork to a juried exhibition:

Call for Entry.org tips and tricks  

• How to Apply for solo or group exhibitions


How are You?

Apply here: callforentry.org

Theme: After one of the most tumultuous years in modern history, How Are You? asks visual artists to submit artwork made in 2020. The visual arts can express both the individual artist’s voice and—as a collection— express a society’s collective voice. The How are You? exhibit aims to share recently-made artworks as a source of empathetic processing for the public’s wellbeing. Themes may include, but are not limited to: loss, growth, fear, resiliency, current events, unity, etc. A range of artworks from literal to abstract will be considered.

Juror: Suzanne Gray and Donna Seager of Seager / Gray Gallery, www.seagergray.com

Requirements:

  • San Francisco Bay Area artists only (artist must live within 100 miles from San Rafael, California). Refunds will not be given to those who don’t qualify.
  • Size limit: artwork must not exceed 50” including frame, stand, and all materials. Sculptors: see Display Policy, below, for details.
  • Open to all visual arts media. Video must be silent (or include headphones) and include player and monitor under 36”; projections are prohibited.
  • Original artwork only. No giclées or reproductions. Editions are acceptable if they are original works such as printmaking, photography or limited original digital art.
  • Submissions must not have previously exhibited in the AWD 1337 Gallery.
  • Artwork must be for sale.
  • Apply through Call For Entry.org. AWD will not accept hardcopy, email, or disk submissions. 

Exhibition Calendar:

  • December 5: Entries due via CallForEntry.org. Technically you have until 11:59 Mountain time (9:59pm Pacific time). Please note that we are not available for questions about applications after 12/3/2020.
  • December 10–12: Notification by email. You will receive separate emails for accepted and rejected works. 
    • NOTE:  delivery is the following week.
  • December 17–19, 10am–4pm: Deliver accepted entries. No exceptions. Masks must be worn. 1 person in the Gallery at a time. No restroom or art center access.Exhibit Dates: January 8–February 21
    • ​Artworks will be safely stored until installation beginning January 4.
    • Please include packing materials if your artwork is sensitive.
  • January 8, 6pm: Reception and Virtual Art Walk, exhibitors are invited to present their artwork via Zoom. Space is limited.
  • February 12, 6pm: Reception and Virtual Art Walk, exhibitors are invited to present their artwork via Zoom. Space is limited.
  • February 25–28,1–4pm: Pick up unsold artwork

Entry Fee: $40 for up to 3 entries. Discount provided for AWD Artist Members. 50–70 artworks will be chosen.

Display Policy: As of October 2020, Art Works Downtown remains closed to the public but is hoping to partially open by 2021. The display of artworks in this exhibition are guaranteed to be featured on rotation in the Gallery 1337 downtown San Rafael windowfront, as a virtual exhibition on the AWD website, in the AWD online Gallery Store, and featured on social media. If AWD is able to open to the public within county regulations, the entire exhibition will viewable to the public in the gallery space for a couple of days per week. In this case the virtual gallery and online store will be utilized but the windows will not rotate.

  • Sculptors: sculpture footprint must be less that 34" to fit in the windows. Larger footprints may be accepted, but will likely not receive window space if we are rotating.

Online Entry: AWD uses callforentry.org (CaFÉ) to process juried exhibitions. To submit entries, visit www.callforentry.org. First create a free profile then upload images to your portfolio. Second, apply to this call. The CaFÉ website provides all the assistance you should need to prepare your submissions and apply. If you have trouble sizing your image(s), use the links provided below for help. Before you start, we recommend reviewing the CAFÉ HELP page. We also recommend reviewing our CAFÉ Tips and Tricks by going to artworksdowntown.org > Exhibitions tab > Calls for Entry > Tips and Tricks. AWD does not provide technical assistance for submissions.
• 3D/sculptural entries: Since you can only submit one image per entry, we suggest submitting one image with two views.
• Free online image software:  pixlr.com/editor; online-image-editor.com
• Make sure you are using the most updated internet browser. Check the CaFÉ help page or use this link:browsehappy.com.

Delivery of Accepted Work: Work(s) must be hand delivered to Art Works Downtown 1337 Fourth St., San Rafael between the hours stated under Exhibition Calendar. All work must be ready for installation. Wall hung work must be securely wired. Artwork must be easy–and ready–to install. No substitutes will be accepted for works approved by the juror. Please also deliver an artist statement and resume for the exhibition binder. We do not print these materials for you. The artist must either email or mail the signed consignment contract before delivery, or include the signed hardcopy with delivery. If a representative of the artist delivers, the artist must call ahead to give the representative’s name. Apply only if you can arrange delivery on the specified date.
Covid-19 precautionary requirements: 
• Everyone must wear a mask.
• One person in the Gallery at a time.
• The art center facilities, such as restroom, are not available. 

Gallery Store: Artworks will be available for sale online via the Art Works Downtown Gallery Store. Patrons of the online store must make an appointment to pick-up their artwork. We do not provide delivery or shipping.

Pick Up: Artists who do not retrieve their work will be charged a storage fee of $3.00 per day. Works remaining after 30 days will become property of Art Works Downtown. One person at a time, masks required.

Sales: Art Works Downtown (AWD) accepts a 40% donation upon sale. AWD processes sales as follows. All checks and credit card sales will be made payable to Art Works Downtown. AWD then reports the sales tax and passes the net sale to the artist. The artist is responsible for donating 40% of the net sale total to AWD. It is not the artist’s responsibility to report sales tax. All sold artworks will remain on disply until the end of the exhibition. Patrons may retrieve their artwork when the exhibit ends. Sales will be paid to artists as soon as possible after the exhibition ends.

Liability and Image use Regarding Work Submitted: Precaution will be taken to safeguard all work from loss or damage, but neither Art Works Downtown nor anyone connected with this exhibition will be responsible for loss or damage from any cause. Artist permits AWD to use images(s) of accepted works for AWD promotions.

Apply to How are You? here: callforentry.org

 


Call for Entry.org Tips and Tricks

Internet browser:

To ensure credit card security, Call for Entry.org requires clients to use updated internet browsers (such as Firefox, Safari, and Internet Explorer). Before you begin using www.callforentry.org, make sure your browser is up-to-date by going to this website: http://browsehappy.com/. If you're version is not current make sure to update the software. If you are constrained by hardware limitations (example: old Mac's can't upgrade to new Safari), simply download a different, and current, browser. We recommend Firefox.

Image File format:

JPEG only, dimensions: No smaller than 1200 pixels on the longest side, resolution: 72 ppi/dpi, Size: 5 MB maximum. Make sure your images follow these parameters. If you are uploading an image and the process is taking a long time (longer than 5-10 minutes), your image is probably wrong. Unfortunately the CAFÉ message does not tell you this, it only says that it is loading and make take a while.

Learn more about CAFÉ.org image file requirements: www.callforentry.org/uploading-images-audio-and-video-files/

Free online image softwares to resize your image: 
pixlr.com/editor

www.online-image-editor.com 

Applying for a call:

Uploading images to your “Portfolio” and applying to a call for entries are two different processes. When you apply for an exhibition you will need to choose entries from your Portfolio by checking little boxes next to the images. If you only have three images in your Portfolio, you must check the box for each entry to submit that entry.  

Make sure to “PREVIEW” before checking out. Once you click “CHECK OUT” you can NOT change or correct your application.

Checking Out, Payment and Coupon Codes: 
When you have looked at your application “PREVIEW” and you see all of your entry images, click “CHECK OUT.” This will begin the payment process. Follow the prompts to pay for your entries. Only credit cards are accepted. If you are an AWD Artist Member you can use your coupon code to receive an entry fee discount. Simply follow the prompts until it asks you for the Coupon Code (you will not see this right away). Then enter the code and proceed.

Philosophical Understanding:

We understand that the online application process can be frustrating and hope you will overcome technology to participate in our exhibitions. While the CAFÉ.org service isn't perfect, it is a very helpful service for AWD and artists alike. As you apply through this process, we encourage you to take a deep breath, think logically (not emotionally) and take your time to thoroughly read the prompts and consider the buttons. If you are digitally challenged, you may want to find someone who is comfortable with the digital realm. Offer them a cup of coffee, fresh baked bread or small payment for their time. Remember to remain patient and calm.


How to Apply for Solo or Group Exhibitions

Art Works Downtown offers a variety of exhibition opportunities and programs. Select a gallery to learn more about the specific application and proposal process.

• 1337 Gallery

• Underground Gallery

• Founders' Gallery

• 1325 Donors' Gallery