Call for Entries
• The Small Works Exhibit
• Call for Entry.org Tips + Trickss
• Apply to Exhibitions
The Small Works Exhibit
November18, 2023–January 20, 2024
call for entries due: October 14
apply today
Theme: Art Works Downtown invites artists to share their gift of creativity in The Small Works Exhibit, an annual offering of quality fine-art to holiday shoppers and the art-loving public. This dynamic showcase will feature over 80 unique artworks in the award winning Gallery 1337.
Juror: Eleanor Harwood, Owner and Director; Eleanor Harwood Gallery, www.eleanorharwood.com
Requirements:
- Only SF Bay Area artists will be considered (artist must live within 100 miles from San Rafael, California)
- Size limit: artwork must be smaller than 18”x18”x18” including frame, stand, and all materials.
- Open to all visual arts media. Video must be silent and include player, monitor, and headphones within the size limit; projections are prohibited.
- Original artwork only. No giclées or reproductions. Editions are acceptable if they are original works such as printmaking, photography or limited original digital art.
- Submissions must not have exhibited in the AWD Gallery 1337.
- Artwork must be for sale.
- Apply through Call For Entries.org. AWD will not accept hardcopy, email, or disk submissions.
Exhibition Calendar:
- Oct 14: Entries due via CallForEntry.org. Technically you have until 11:59 Mountain time (9:59pm Pacific time). We are not available for questions about applications on the due date, please plan ahead.
- Oct 20, 21:Notification by email. Separate emails announce “invited” and “not invited” submissions.
- Nov 11, 10am–8pm and Nov 12, 10am–5pm:Deliver accepted entries, no exceptions.
- Dec 8, 5–8pm:Opening reception and 2nd Friday Art Walk
- Nov 24–25:open for Native American Heritage Day and Black Friday weekend
- Public visiting hours:Thursday–Saturday, 1–8pm
- Dec 24–30:Art Works Downtown will be closed for the Holidays.
- Jan 12, 5–8pm: Reception and 2nd Friday Art Walk
- Jan 25–27, 1pm–8pm:Pick up unsold artwork
Entry Fee: $40 for up to 3 entries. Discount provided for AWD Artist Members.
Online Entry: AWD uses callforentry.org (CaFÉ) to process juried exhibitions. To submit entries, visit www.callforentry.org First create a free profile then upload images to your portfolio. Second, apply to this call. The CaFÉ website provides all the assistance you should need to prepare your submissions and apply. If you have trouble sizing your image(s), use the links provided below for help. Before you start, we recommend reviewing the CAFÉ HELP page. We also recommend reviewing our CAFÉ Tips and Tricks by going to Tips and Tricks. AWD does not provide technical assistance for submissions.
• 3D/sculptural entries: Since you can only submit one image per entry, we suggest submitting one image with two views.
• Free online image software: pixlr.com/editor; online-image-editor.com
• Using the most current internet browser. Check the CaFÉ help page or this link: browsehappy.com
• First-timers: please note that adding images to your account “Portfolio” does not submit them to the “call.” You will need to add the images from your portfolio to the call when you apply.
Delivery of Accepted Work:Work(s) must be hand delivered to Art Works Downtown 1337 Fourth St., San Rafael between the hours stated under Exhibition Calendar. All work must be ready for installation. Wall-hung artwork must be securely wired. Artwork must be easy–and ready–to install. No substitutes will be accepted for works approved by the juror. Please also deliver an artist statement and resume for the exhibition binder. We do not print these materials for you. The artist must complete and sign the Consignment Contract before or during delivery. If a representative of the artist delivers, the artist must email or call ahead to give the representative’s name. Apply only if you can arrange delivery on the specified date. Please note that other artists will deliver and pick up during the same hours. You may need to wait for staff to finish processing other artists. Paid parking can be found on the surrounding streets and in two garages one block away on C Street. The garages are free on Saturdays and parking is free everywhere on Sundays.
Pick Up: Artists who do not retrieve their work will be charged a storage fee of $5.00 per day. Works remaining after 30 days will become property of Art Works Downtown. Please note that other artists will deliver and pick up during the same hours. You may need to wait for staff to finish processing other artists. Paid parking can be found on the surrounding streets and in two garages one block away on C Street.
Sales: Art Works Downtown (AWD) accepts a 40% donation upon sale. AWD processes sales as follows. All checks and credit card sales will be made payable to Art Works Downtown. AWD then reports the sales tax and passes the net sale to the artist. The artist is responsible for donating 40% of the net sale total to AWD. It is not the artist’s responsibility to report sales tax. All sold artworks will remain on display until the end of the exhibition. Patrons may retrieve their artwork when the exhibit ends. Sales will be paid to artists as soon as possible after the exhibition ends.
Liability and Image use Regarding Work Submitted: Precaution will be taken to safeguard all work from loss or damage, but neither Art Works Downtown nor anyone connected with this exhibition will be responsible for loss or damage from any cause. Artist permits AWD to use images(s) of accepted works for AWD promotions.
Call for Entry.org Tips and Tricks
Internet browser:
To ensure credit card security, Call for Entry.org requires clients to use updated internet browsers (such as Firefox, Safari, and Internet Explorer). Before you begin using www.callforentry.org , make sure your browser is up-to-date by going to this website: http://browsehappy.com/. If you're version is not current make sure to update the software. If you are constrained by hardware limitations (example: old Mac's can't upgrade to new Safari), simply download a different, and current, browser. We recommend Firefox.
Image File format:
JPEG only, dimensions: No smaller than 1200 pixels on the longest side, resolution: 72 ppi/dpi, Size: 5 MB maximum. Make sure your images follow these parameters. If you are uploading an image and the process is taking a long time (longer than 5-10 minutes), your image is probably wrong. Unfortunately the CAFÉ message does not tell you this, it only says that it is loading and make take a while.
Learn more about CAFÉ.org image file requirements: www.callforentry.org/uploading-images-audio-and-video-files/
Free online image softwares to resize your image:
pixlr.com/editor
Applying for a call:
Uploading images to your “Portfolio” and applying to a call for entries are two different processes. When you apply for an exhibition you will need to choose entries from your Portfolio by checking little boxes next to the images. If you only have three images in your Portfolio, you must check the box for each entry to submit that entry.
Make sure to “PREVIEW” before checking out. Once you click “CHECK OUT” you can NOT change or correct your application.
Checking Out, Payment and Coupon Codes:
When you have looked at your application “PREVIEW” and you see all of your entry images, click “CHECK OUT.” This will begin the payment process. Follow the prompts to pay for your entries. Only credit cards are accepted. If you are an AWD Artist Member you can use your coupon code to receive an entry fee discount. Simply follow the prompts until it asks you for the Coupon Code (you will not see this right away). Then enter the code and proceed.
Philosophical Understanding:
We understand that the online application process can be frustrating and hope you will overcome technology to participate in our exhibitions. While the CAFÉ.org service isn't perfect, it is a very helpful service for AWD and artists alike. As you apply through this process, we encourage you to take a deep breath, think logically (not emotionally) and take your time to thoroughly read the prompts and consider the buttons. If you are digitally challenged, you may want to find someone who is comfortable with the digital realm. Offer them a cup of coffee, fresh baked bread or small payment for their time. Remember to give yourself time and be patient and calm.
How to Apply for Solo or Group Exhibitions
Art Works Downtown offers a variety of exhibition opportunities and programs. Learn about the program, galleries, and how to apply by clicking HERE
